Madsoft Business

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MadSoft Business is an integrated inventory and accounting solutions that enable real time updates of stock level and accounting modules when sales and purchases are made.

You will love the ability to easily create invoices via loading of multiple quotation or sales order into invoices, the ease to track stock level to avoid stock out or aged stock and have the knowledge of customer required delivery and customers’ transactions’ history at your fingertips with the peace of mind that your financial reports are up to date.

Controls like prompt when item selling, price is below stock item minimum selling price or when customer credit limit has exceeded allow you to focus on your business.

To complement its existing features, there are also add-on solutions – MadSoft SwiftPay, MadSoft SMS, MadSoft Scan-Match-Print and MadSoft Excel Import.

Credit Limit Control
Get to know which customer has exceeded their credit limit

Real time and integrated
Real time posting of inventory information into accounting modules

Prompt Alert
Alert prompted when input price in quotation / invoice is lower than minimum price

Stock Inquiry
Better control of stock management to meet customer orders delivery timelines

Selling Price Inquiry
Flexibility of selecting selling price from the price history to avoid under or over pricing to customers

PR Approval
Exercise control in (a) overstocking of stock items and (b) incorrect pricing to suppliers

Profit Estimator
System will auto calculate the profit margin of quotation / sales order / invoice with the choice of selecting diff costing method

Customer Buying Pattern
Customer buying pattern can act as a basis when doing purchase forecast for stock items

Customer Payment Behaviour
Based on customer payment behaviour can determine if the customer is a good paymaster

Customer/Supplier History by Stock Item
Unlimited period of customers’ buying history and suppliers’ purchase history as basis for analysis and forecast trend

Multiple DO to Invoice
Flexibility of loading the delivery order / sales order information to the invoice

Multiple Payment Modes
Support a variety of payment modes like visa, master, cash, cheque and more

Back to Back Order
Reduce manual entry and save time by converting your customer Sales Order into Purchase Order to send to supplier


MadSoft SwiftPay
Integrate payment with the bank for digital payment to suppliers

MadSoft SMS
Text notification to single or group of customers/suppliers simultaneously

MadSoft Scan-Match-Print
Validation of stocks picked against customer order

MadSoft Excel Import
Generate quotation/sales order/sales invoice/cash sales/PR/PO/GRN/supplier invoice thus massively reducing user duplicate entry time

General Ledger

The MadSoft Solutions General Ledger module comes with more than 70 industry-specific and ready-to-use templates to jump-start operations. The templates are designed for even non accounts-trained users to start using immediately.

  • Chart of Account
  • Receipts Vouchers
  • Payment Vouchers
  • Journal Entries
  • Bank Reconciliation
  • Budget Maintenance
  • Asset & Depreciation Maintenance
  • Opening Maintenance
  • Reports

The MadSoft Solutions Accounts Receivables Module is designed to enhance efficiency in risk management by providing up-to-date information on business transactions.

Powerful functions allow users to generate real-time statements and reports for in-depth analysis of receivables and collection by user-defined periods, areas, customer categories, status and sales personnel.

  • Customer Accounts
  • Debtor Categories
  • Debtor Areas
  • Invoice Entries
  • Receive Payments
  • Credit Note Entries
  • Debit Notes Entries
  • Debtor Opening Balance
  • Transactions Knock-Off
  • Finance Charges
  • Reports

The MadSoft Solutions Accounts Payable Module is designed to efficiently manage the company's expenditure. This module helps to track and take advantage of term discounts, predicting cash requirements and tracking payments to ensure that there is no double payment.

  • Supplier Accounts
  • Supplier Categories
  • Bills Entries
  • Pay Bills
  • Creditor Credit Notes
  • Creditor Debit Notes
  • Creditor Opening Balance
  • Bills Knock-Off
  • Reports
  • Project Maintenance
  • Reports

The MadSoft Solutions Sales Module is a powerful module that manages the sales cycle for users. This module handles quotations, sales orders, delivery orders, invoicing and sales returns. It also provides functionality to manage customers and back-orders fulfilment, allowing timely delivery to meet customer requirements. The Sales Module is fully integrated with the Accounts Receivable and Inventory Control modules, providing a seamless information flow for the management of customer accounts.

  • Quotations/Estimates
  • Sales Orders/Contracts
  • Delivery Orders
  • Invoices
  • Debit Notes
  • Credit Notes
  • Cash Sales
  • Reports

The MadSoft Solutions Purchase Module assists to maintain a consistent and organised relationship between company and suppliers in order to serve customers better. Users are able to produce purchase orders and track purchase/receiving activities. This module boasts built-in multi-level purchase requisition approval controls which help management with better budget forecasts.

  • Purchase Requisitions
  • Purchase Orders
  • Goods Received Notes
  • Purchase Invoices
  • Purchase Returns
  • Reports

The MadSoft Solutions Inventory Module assists to monitor stocks turnover to reduce over or under stocking and manage stocks at multiple locations.

  • Stock Issue
  • Stock Issue Return
  • Stock Adjustment
  • Stock Ledger (qty & value)
  • Up to 5 types inventory costing method
  • Negative Stock Level Checking
  • Re-order Level Checking
  • Minimum stock quantity control checking
  • Cost Secret Code
  • Stock Transfer
  • Multi-Location
  • Print Barcode Label
  • New/Open/Close Company
  • Company Profile
  • System Options
  • Change Password
  • User Maintenance
  • Term Maintenance
  • Change Code
  • Backup/Restore Database
  • Custom SQL
  • Scan Database
  • Database Validation
  • Import Data from XML File
  • Export Data to XML File

General Ledger

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